Tax Authority
SEFAZ Secretaria da Fazenda.
PREFEITURA (Municipality).
e-Invoicing in Brazil
Characteristics of the electronic invoice in Brazil
Brazil and Mexico are amongst the important issuers of electronic invoices in LATAM and Brazil is the largest issuer of electronic tax documents through its many electronic invoicing models. These uses of these different systems are determined by the invoicing of products or services either to companies or consumers. Depending on the product category they will be reported to one of many e-invoicing systems. It is one of the most consolidated systems in the world.
Obligation
The issuance of the electronic invoice in Brazil in its many formats is mandatory for 100% of taxpayers.
Required Administrative Transactions
Users must obtain a digital certificate from a certification authority certified by ICP-Brasil (Infraestructura de Claves de Públicas) to sign invoices. Pretesting with the SEFAZ (federal tax authority) is also a prerequisite.
Format
Different electronic invoice formats, all in XML, but with different structures based on the good or service invoiced. For example, NF-e is used for produces, NFS-e for services, and CT-e for the transport of goods.
Digital Signature
Mandatory, Format XMLDsig.
Fiscal Control
The taxpayer must declare the NF-e and CT-e to the tax authority before shipping the merchandise. The administration will issue an authorization code that must be printed on the PDF of each invoice. On the other hand, the NFS-e must be declared to each “prefeitura” or municipality where the service is invoiced from.
Print format
The NF-e and CT-e must generate the DANFE (Documento Auxiliar da Nota Fiscal Eletrônica) and the DACTE (Documento Auxiliar do Conhecimento de Transporte Eletrônico). They must be printed according to the legislated format and must accompany merchandise during its transport. The NFS-e also has a standard PDF defined by the local “Prefeitura” or municipality.
Archiving
Mandatory for issuers and recipients for 5 years.
Links of Interest
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Frequently asked questions
What is the NF-e | Electronic Invoice?
The Electronic Invoice (NF-e) is a digital tax document used to document the sale of products or services.
The NF-e is electronically issued and stored by the seller and transmitted to the Brazilian government systems for validation and storage.
What is the NFS-e | Electronic Service Invoice?
The Electronic Service Invoice (NFS-e) is a digital tax document used to document the provision of services.
The NFS-e is electronically issued and stored by the service provider and transmitted to the Brazilian government systems for validation and storage.
Like the NF-e, the NFS-e helps reduce tax fraud and improve tax management efficiency, as the government can access tax information in real-time and take quick measures to prevent irregularities.
What is the CT-e | Electronic Transportation Invoice?
The Electronic Transportation Invoice (CT-e) is a digital tax document used in Brazil to document the transportation of goods by road, rail, air, water, or pipeline.
Related resources
Implementation of e-Invoicing around the world
The technical and legal requirements for e-Invoicing are different in each country. If you want to know the details and tax obligations of any particular country, just click on the map or choose a country from the dropdown list.
Upcoming Deadlines in Brazil
Stay ahead of the key dates on entry into force of tax and e-invoicing obligations around the world.
Related news about e-invoices in Brazil
Brazil's Tax Reform and its impact on electronic invoicing
Stay updated on Brazil's tax reform and learn how to ensure compliance with the latest regulations.
Electronic invoicing in Brazil: NF-e, NFS-e and CT-e
Discover the key points to the e-invoicing system in Brazil promoted by the SEFAZ federal tax authority.
NFCom: New mandatory tax requirement in Brazil
All communication companies must use this document for billing starting on April 1, 2025.
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