EDI Supplier Web Portal

An EDI portal for sending electronic documents to 100% of your EDI partners, including those who do not have an electronic data interchange solution.

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Issue of Purchase Orders

Automate the sending of purchase orders from your ERP by publishing them in a private environment for each supplier.

Billing Integration

Integrate the invoices that your suppliers send through the portal, automating their registration in your accounts payable system.

Personalized Workflows

Customize the communication workflow with your supplier network by incorporating document exchange for shipping notices, catalogs, etc.

Integrate 100% of Your Suppliers Through the EDI Web Portal

EDICOM's supplier portal is a web-based EDI solution integrated with your management system to automatically send purchase orders to suppliers and receive invoices in electronic format.

 

1

Publication of Purchase Orders

The EDICOM platform processes 100% of the orders generated in your management system. The EDI Web Portal Solution recognizes orders from suppliers who do not have an EDI solution and automatically publishes them in the portal, informing the supplier of new orders.

2

Supplier Access to Portal

After receiving notification of new orders, the supplier accesses the portal to consult, download and print orders. Access to the EDI portal and the management of these orders generate notifications received by the client. This allows you to have permanent traceability of your orders.

3

Invoice Integration

Once the purchase order has been processed, the supplier logs back into the EDI portal. Based on the purchase order, they issue the invoice using the data entry screens. This record considers the original purchase order data, simplifies its issuance, and facilitates subsequent matching with the purchase order for automatic integration into the accounts payable application.

Unilever: 100% of supplier invoices integrated into your accounts payable management

supplier invoice management

Want to know how?

We tell you how Unilever's accounts payable management has become a success story that can make a difference in your company.

Download our Business Case and discover how to improve your supplier invoice management.

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Advantages of the EDI Portal for Suppliers

Integrated EDI

Complete Supplier Integration

This enables EDI with all your suppliers, regardless of their technological limitations.

EDI Speed

Speed

Immediate shipment of orders reduces supplier response times.

EDI Automation

Automation

Management integration allows you to automate your purchasing management.

EDI Workflow

Personalized Workflows

Workflows adapted to your needs, such as order receipt confirmation or shipping notifications.

EDI Tracing

Control and Tracing

Control over the shipment and management of your orders by your suppliers.

EDI Management

Better Management

Time reduction and process automation allow for optimized management.

Major Brands That Already Rely on EDICOM's Supplier Portals

Different aspects of these portals can be customized in order to preserve the company's corporate image. Customization is also possible by implementing e-Signature services within the document exchange process.

In addition, the same portal serves as an invoice dematerialization tool and is fully compliant with French e-Invoicing requirements.

 

Frequently Asked Questions

If you are currently relying on an EDI solution to integrate your major suppliers, you have already seen the benefits of this technology. You will probably want to extend it to lower-volume suppliers that may not be required to adopt these systems.

The Supplier Portal is a web EDI environment that the sponsor company of the project is financially responsible for. In no case will the suppliers who exchange messages through the portal bear the cost of setting up or using the portal as a user.

It is 100% secure since the entire communication flow, and integration processes are carried out using private electronic data interchange networks such as EDICOMNet, and secure protocols adapted to the nature of these transactions.

Sometimes partners in your supply chain do not have a solution adapted to your EDI project, or are not in a position to adopt a solution in the short-term. These are usually small or medium-sized suppliers with whom the supplier has a reduced volume of document exchange. It is also possible to extend its use to service providers and creditors.

Although they are designed for basic data exchange flows (purchase orders and invoices), the portals allow the implementation of workflows with a larger number of documents if the project so requires. The sponsor can use this channel to inform its suppliers of stocks and logistical data on the product available at its points of sale or warehouses (INVRPT) or issue notices of goods receipts once they have arrived at their destination (RECADV).

Within the messages that make up the flow required by the project, you can implement whichever ones are necessary. Such as the dispatch notification (DESADV) to inform the client that goods are leaving the manufacturer's warehouse or the product catalog (PRICAT) with information about the products, details, prices, etc.

Yes, the supplier portals allow you to catalog the different suppliers according to their characteristics. It is possible to configure different document flows adapted to the particularities of your project, involving them in the issuance and processing of more or fewer messages, depending on the type of relationship maintained with the portal sponsor.

Complementary Solutions to the Supplier Portal

Surveillance, monitoring and management of your SaaS EDI platform

Fully outsource the management of your EDI platform to an international provider with over 25 years of experience

Outsourcing the technological resources associated with your EDI B2B communications platform to a global provider such as EDICOM.

Delegate the management procedures required for its maintenance guarantees constant updating and optimal operation of commercial, logistical, and tax communications with your public or private partners.

Certified EDI Service

Certified EDI Service

We guarantee the highest quality provision of our SaaS services through international certifications that guarantee the quality and protocols by which we provide our services.

ISO 27001 | ISO 20000 | ISAE 3402

EDI Cloud Computing Platform

EDI Cloud Computing Platform

EDICOM provides you with a technological infrastructure with maximum security, permanently monitored (24x7), and staffed by dedicated professionals who ensure that your solution is always available.

International Support Center

International Support Center

An EDICOM technician acts as an operator for your EDI SaaS Platform, managing all your administrative parameters as an advanced user of your EDI communications system.

Coverage of EDICOM's EDI SaaS EDI Service

Our services for the delegated management of your EDI platform includes a specialized EDICOM technician that acts as your dedicated support-line. This technician tends to all alarms, promptly notifying the customer of incidents and measures taken to keep your solution always up to date and operational.

 

  • System administration and monitoring

  • Control of data availability level

  • Incident resolution

  • e-Invoicing (certificate management, platform parameterization, business partner testing)

  • Connectivity management with VAN (Value Added Networks) 

  • Accurate information exchange with internal and external business partners

  • Global installation maintenance

More about EDI SaaS

  • Updating of the business partner list on your platform

  • Incorporation of e-Invoicing clients (certificate uploading, agenda configuration, communication and format tests, etc.)

  • Platform adaptation

  • Review of interfaces and specification of changes to be made to promote improvements. (This does not include the development of modifications and new interfaces).

  • Performing message exchange tests up to implementing new EDI message exchanges (new business partners, new messages).

More about EDI SaaS

  • Monitoring connection validity with your EDI partners

  • Analysis of documents with excessive delays in the transfer process

  • Analysis of possible incidents due to excessive delays in the document reception process

  • Confirmation of the correct destination receipt of all sent documents

  • Confirmation of the correct processing of all received documents to ensure their integration into the client's ERP

More about EDI SaaS

  • EDICOM subjects its EDI software and services to rigorous security audits on an ongoing basis.

  • The audit methodology is based on the OWASP (Open Web Application Security Project) international standard.

  • To locate security weaknesses, vulnerability analysis and internal and external intrusion tests are carried out on EDICOM's infrastructure, services, and web applications.

  • These activities are carried out by a team of independent auditors.

More about EDI SaaS

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Contact one of our specialists for answers to all of your questions about our data integration solutions.

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EDICOM Group will use the personal data collected to answer questions/or manage the services requested. You may exercise your rights of access, rectification, opposition, restriction and portability of your data in accordance with the provisions in the Privacy Policy.