EDI Supplier Web Portal
Web portal for sending purchase orders and integrating invoices from suppliers who do not have an electronic data interchange (EDI) solution.
Communication flows adapted to your needs
Establish customized communication flows with your suppliers for sending purchase orders and/or receiving invoices.
Legal compliance with electronic invoicing regulations
The solution adapts to the legal requirements of any electronic invoicing legislation by applying technical requirements in each country where it operates.
Scalable and quickly implementable projects
Agile and simple incorporation of new suppliers and documents. A solution prepared to operate in any country needed.
Integrate 100% of your business processes with the supplier portal
The EDICOM Supplier Portal is the solution for integrating all business transactions with those partners who do not have an EDI solution. Publish your purchase orders on the portal and facilitate invoice generation for your suppliers.
Automatically receive invoices in your management system and benefit from having all the information instantly.
Sending purchase orders
Integrate purchase orders on the portal and automate their delivery to all your suppliers.
Electronic invoice generation
The supplier portal enables specific tools for generating invoices automatically from the purchase orders sent.
Integration of invoices into your management system
Invoices registered on the portal undergo a validation and approval process before finally being integrated into your ERP.
Receive all electronic invoices from your suppliers without EDI solutions
The solution allows you to automate the receipt of invoices for subsequent approval and integration into accounts payable management, also acting as a valid channel for sending purchase orders linked to invoices.
Publication of purchase orders
Purchase orders from your ERP are published on the Supplier Portal as soon as they are registered.
Notification to the supplier
Suppliers are notified by email each time they receive a purchase order on the portal.
Access to the portal
Your suppliers access the portal with their username and password to view their purchase orders, as well as from the links included in the notifications.
Generation and validation of invoices
Suppliers automatically generate invoices from the purchase orders received, automating a large part of the issuance of these documents.
Invoice approval
Invoices processed on the portal are transferred to the internal approval service for validation by the managers involved.
Accounts payable integration
Approved invoices are finally integrated into your ERP, automating accounts payable management.
Automate the receipt of all your electronic invoices
Trust EDICOM to implement an electronic invoicing solution in accordance with the current legislation of the countries in which you operate. A specialized provider in data integration and electronic invoicing with active projects in more than 78 countries.
Get in contact with us, and we can analyze your needs and define the solution that best suits your company.
Unilever: 100% of invoices integrated into their accounts payable management
Here we explore how Unilever's accounts payable management has become a success story that can make a difference in your company.
Download our Business Case and discover how to improve the management of your supplier invoices.
One solution. Multiple benefits.
The Supplier Portal can be used in any country where your company operates.
With this tool, it is possible to manage the reception of electronic invoices in different countries from a single solution. The portal adapts to any electronic invoicing legislation and applies the technical requirements in each of the countries (formats, electronic signature, validations, storage, etc.).
Major Brands That Already Rely on EDICOM's Supplier Portals
Different aspects of these portals can be customized in order to preserve the company's corporate image. Customization is also possible by implementing e-Signature services within the document exchange process.
Frequently Asked Questions
If you are currently relying on an EDI solution to integrate your major suppliers, you have already seen the benefits of this technology. You will probably want to extend it to lower-volume suppliers that may not be required to adopt these systems.
What is the cost for suppliers using the portal to receive documents such as purchase orders?
The Supplier Portal is a web EDI environment that the sponsor company of the project is financially responsible for. In no case will the suppliers who exchange messages through the portal bear the cost of setting up or using the portal as a user.
Is the portal secure for the sponsor company and its suppliers?
It is 100% secure since the entire communication flow, and integration processes are carried out using private electronic data interchange networks such as EDICOMNet, and secure protocols adapted to the nature of these transactions.
What type of companies are typically integrated with the sponsor through a supplier portal?
Sometimes partners in your supply chain do not have a solution adapted to your EDI project, or are not in a position to adopt a solution in the short-term. These are usually small or medium-sized suppliers with whom the supplier has a reduced volume of document exchange. It is also possible to extend its use to service providers and creditors.
In addition to purchase orders, what other documents can be sent to suppliers through the portal?
Although they are designed for basic data exchange flows (purchase orders and invoices), the portals allow the implementation of workflows with a larger number of documents if the project so requires. The sponsor can use this channel to inform its suppliers of stocks and logistical data on the product available at its points of sale or warehouses (INVRPT) or issue notices of goods receipts once they have arrived at their destination (RECADV).
In addition to invoices, what other documents can the supplier send to the client through the portal?
Within the messages that make up the flow required by the project, you can implement whichever ones are necessary. Such as the dispatch notification (DESADV) to inform the client that goods are leaving the manufacturer's warehouse or the product catalog (PRICAT) with information about the products, details, prices, etc.
Is it possible to configure different document flows from one supplier to another?
Yes, the supplier portals allow you to catalog the different suppliers according to their characteristics. It is possible to configure different document flows adapted to the particularities of your project, involving them in the issuance and processing of more or fewer messages, depending on the type of relationship maintained with the portal sponsor.
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