Electronic Invoicing between Companies in Spain
Our Electronic Invoicing platform is global.
You can use it in any country where your company operates. In Spain, too.
Electronic invoicing in Spain
Integration service with any ERP (SAP, MICROSOFT DYNAMICS, SAGE, ORACLE, etc.) for the extraction of the data required in the technical schema of the electronic invoice.
Multi-standard data transformation module prepared for generating any invoice format (EDIFACT, Facturae, XML, UBL...). Including the format defined by the technical regulations of the B2B electronic invoicing system in Spain.
The solution activates invoice data validation mechanisms to verify that they contain the necessary information provided in the schemas defined for the exchange of electronic invoices in the B2B sector.
The solution identifies the recipient of the invoice for its delivery through specific channels (private network EDICOMNet, EDI gateway, https, sftp, x400, OFTP, AS2, AS4...) with traceability records, delivery confirmation, and processing. The delivery services also include specific solutions to send your invoices to customers without dedicated channels (email, publication on portals).
We keep all the invoices issued in our eIDAS Electronic Storage service.
The evidence generated by the service, and the continuous reassurance of the integrity of the invoices by the trusted third party EDICOM, allow for the burden of proof to be reversed in any litigation with clients.
We offer you full visibility on the status acknowledgments of each invoice issued according to the technical specifications defined in the project.
If required, we can also integrate these ACKs (acknowledgments) into your management system.
Send Electronic Invoices to 100% of your customers
Business@Mail is the portal developed by EDICOM where invoices will be published for those customers who do not have a specific EDI channel to receive them automatically.
You only need to generate your invoices in your ERP as you normally do. The rest of the process to get them to your customers is taken care of by us.
Your customers will be able to access the portal for free, where the invoices will be stored in their original electronic format, along with printed representations in PDF throughout their validity period.
Publication on Business@Mail
Every time you generate an invoice for a customer without a specific solution, we will process it and make it available on the EDICOM Business@Mail portal.
We inform your customers via email
We will send an email to your customers to download their invoices.
The number of times we need to notify them until they download their invoices is up to you.
You will have control over the status of each shipment
We will notify you every time a customer accesses an invoice.
And if they don't, we will let you know too.
The point is that you will have complete control over all the invoices you send, so that you can make the appropriate arrangements with your customers at any time.
1. Invoice reception
We receive 100% of received invoices.
It doesn't matter if it's through our private network EDICOMNet, EDI gateways from other service providers, or dedicated point-to-point communications.
We will validate the technical attributes defined in the B2B Electronic Invoice project in Spain, as well as the basic business rules that we define with you to accept or reject an invoice.
2. Invoice approval workflow
Our solution allows implementing an approval workflow for incoming invoices, according to the organizational structure of your company.
By departments, suppliers, amounts... Tell us how you want to organize your approval flow for incoming invoices, and we will make sure to send them to the responsible persons in each case.
Their acceptance can be done with the maximum levels of security you require through electronic signature or two-factor authentication processes.
3. Invoice integration
Invoices that successfully pass the approval process are transferred to the mapping service for data transformation to the format required by your internal management system or ERP.
EDICOM's electronic invoice solution enables secure and dedicated communication channels to transfer the obtained data interfaces to your entire ecosystem of applications.
Your invoice data will be instantly registered in your accounts payable management. Without errors. Without wasting a second interpreting or analyzing a document.
4. Electronic storage
EDICOMLta (EDICOM Long Term Archiving) is the long-term storage service developed by EDICOM to preserve full guarantees of integrity, access, and recovery of all received invoices.
The service applies mechanisms of identification, digital signature, and electronic chronological validation, in conformity with the eIDAS Regulation.
These characteristics allow reversing the burden of proof on any invoice stored in the service, allowing its use as evidence in any litigation at the request of third parties.
Receive all electronic invoices from your suppliers without an EDI solution
EDICOM's Supplier Portal allows for the integration of partners who do not have an e-Invoicing solution in Spain. Through this service, you can automate the receipt of invoices for subsequent approval and integration into accounts payable management, while also serving as a valid channel to send purchase orders linked to invoices.
Purchase orders from your ERP system are published on the Supplier Portal as soon as they are registered.
Notification to the supplier
Suppliers are notified via email each time they receive a purchase order on the portal.
Access to the portal
Your suppliers access the portal with their username and password to view orders, as well as from links included in notifications.
One electronic invoicing solution. Multiple benefits
It is possible to manage all your electronic invoicing projects with companies and public administrations in different countries from a single solution. EDICOM's solution adapts to national electronic invoicing legislation and applies technical requirements in each country (formats, electronic signature, validations, storage...).
EDICOM's solution is prepared to comply with the requirements defined by the "Crea y Crece" Law for electronic invoicing between private companies in Spain.
24x7x365 SaaS solution
High-performance cloud solution with a 99.9% availability guarantee according to EDICOM's SLA.
Frequently Asked Questions about B2B e-invoicing in Spain
EDICOM is in continuous contact with the Ministry of Economic Affairs and Digital Transformation for the development of the project promoted by the "Create and Grow" Law that regulates the issuance and receipt of electronic invoices between companies and self-employed professionals in Spain.
Here, we help you answer some of the most common questions.