Electronic Invoicing between Companies in Spain
You probably already know that the "Crea y Crece" law will make the use of electronic invoicing mandatory in Spain.
But did you know that EDICOM is the first Spanish technological provider by volume of electronic invoices?
Want to know more? Check out this website ask us anything you want.
Our Electronic Invoicing platform is global.
You can use it in any country where your company operates. In Spain, too.
Electronic invoicing in Spain
EDICOM Solution for Electronic Invoice Issuance in Spain
We are the largest issuer of electronic invoices in Spain, both in the private (B2B) and public (FACTURAE B2G) sectors.
Tax authorities and public administrations rely on us to be part of numerous working groups that seek to massify the use of electronic invoicing, as in the case of the "Create and Grow" law.
Boost your B2B electronic invoicing project in Spain with the country's top ranked provider.
EDICOM Solution for Electronic Invoice Reception in Spain
The obligation to use Electronic Invoicing in Spain will turn all issuers into receivers of these documents.
In Spain, invoices will become structured electronic documents, allowing for their direct integration into management systems for almost total automation of their matching in accounts payable management.
Take advantage of the full potential of the obligation by integrating 100% of received electronic invoices.
Solution for Issuing Electronic Invoices in Spain
Our solution for issuing electronic invoices in compliance with Spanish legislation deploys a SaaS platform (or in the cloud) integrated with your internal invoice generation system.
Send your electronic invoices to 100% of your customers regardless of their technological capabilities.
ERP Integration
Integration service with any ERP (SAP, MICROSOFT DYNAMICS, SAGE, ORACLE, etc.) for the extraction of the data required in the technical schema of the electronic invoice.
Data Mapping
Multi-standard data transformation module prepared for generating any invoice format (EDIFACT, Facturae, XML, UBL...). Including the format defined by the technical regulations of the B2B electronic invoicing system in Spain.
Format Validation
The solution activates invoice data validation mechanisms to verify that they contain the necessary information provided in the schemas defined for the exchange of electronic invoices in the B2B sector.
Sending Invoices
The solution identifies the recipient of the invoice for its delivery through specific channels (private network EDICOMNet, EDI gateway, https, sftp, x400, OFTP, AS2, AS4...) with traceability records, delivery confirmation, and processing. The delivery services also include specific solutions to send your invoices to customers without dedicated channels (email, publication on portals).
Electronic Storage
We keep all the invoices issued in our eIDAS Electronic Storage service.
The evidence generated by the service, and the continuous reassurance of the integrity of the invoices by the trusted third party EDICOM, allow for the burden of proof to be reversed in any litigation with clients.
ACK Management
We offer you full visibility on the status acknowledgments of each invoice issued according to the technical specifications defined in the project.
If required, we can also integrate these ACKs (acknowledgments) into your management system.
Send Electronic Invoices to 100% of your customers
Business@Mail is the portal developed by EDICOM where invoices will be published for those customers who do not have a specific EDI channel to receive them automatically.
You only need to generate your invoices in your ERP as you normally do. The rest of the process to get them to your customers is taken care of by us.
Your customers will be able to access the portal for free, where the invoices will be stored in their original electronic format, along with printed representations in PDF throughout their validity period.
Publication on Business@Mail
Every time you generate an invoice for a customer without a specific solution, we will process it and make it available on the EDICOM Business@Mail portal.
We inform your customers via email
We will send an email to your customers to download their invoices.
The number of times we need to notify them until they download their invoices is up to you.
You decide.
You will have control over the status of each shipment
We will notify you every time a customer accesses an invoice.
And if they don't, we will let you know too.
The point is that you will have complete control over all the invoices you send, so that you can make the appropriate arrangements with your customers at any time.
Automate the Issuance of all your Electronic Invoices
We are the first.
The first Spanish operator by number of electronic invoices managed.
The provider chosen by some of the world's leading companies in sectors such as large distribution, automotive, transportation, or healthcare.
A provider specialized in data integration and Electronic Invoicing with active projects in more than 78 countries.
We are sure we can help you. Leave us your details.
We will contact you to analyze your needs and define the solution that best suits your company.
We Manage your Electronic Invoicing Platform for you
Managing an Electronic Invoicing platform can be a significant dedication, depending on the volume and complexity of the solution.
Handling errors, setting up new clients, or performing tests involve additional tasks that need to be taken care of by someone.
That's why at EDICOM we provide Managed Services so you don't have to worry about them.
Our specialized technicians will be responsible for monitoring and managing your installation, resolving any incidents so that your business does not stop.
So you can focus on what really matters. Your business.
Solution for receiving Electronic Invoices in Spain
Take advantage of the opportunities offered by the adoption of electronic invoicing.
Expand the capabilities of your platform with specific reception services to maximize its benefits.
Integrate 100% of your suppliers' invoices.
Automate the matching processes in your accounts payable.
1. Invoice reception
We receive 100% of received invoices.
It doesn't matter if it's through our private network EDICOMNet, EDI gateways from other service providers, or dedicated point-to-point communications.
We will validate the technical attributes defined in the B2B Electronic Invoice project in Spain, as well as the basic business rules that we define with you to accept or reject an invoice.
2. Invoice approval workflow
Our solution allows implementing an approval workflow for incoming invoices, according to the organizational structure of your company.
By departments, suppliers, amounts... Tell us how you want to organize your approval flow for incoming invoices, and we will make sure to send them to the responsible persons in each case.
Their acceptance can be done with the maximum levels of security you require through electronic signature or two-factor authentication processes.
3. Invoice integration
Invoices that successfully pass the approval process are transferred to the mapping service for data transformation to the format required by your internal management system or ERP.
EDICOM's electronic invoice solution enables secure and dedicated communication channels to transfer the obtained data interfaces to your entire ecosystem of applications.
Your invoice data will be instantly registered in your accounts payable management. Without errors. Without wasting a second interpreting or analyzing a document.
4. Electronic storage
EDICOMLta (EDICOM Long Term Archiving) is the long-term storage service developed by EDICOM to preserve full guarantees of integrity, access, and recovery of all received invoices.
The service applies mechanisms of identification, digital signature, and electronic chronological validation, in conformity with the eIDAS Regulation.
These characteristics allow reversing the burden of proof on any invoice stored in the service, allowing its use as evidence in any litigation at the request of third parties.
Receive all electronic invoices from your suppliers without an EDI solution
EDICOM's Supplier Portal allows for the integration of partners who do not have an e-Invoicing solution in Spain. Through this service, you can automate the receipt of invoices for subsequent approval and integration into accounts payable management, while also serving as a valid channel to send purchase orders linked to invoices.
Sending orders
Purchase orders from your ERP system are published on the Supplier Portal as soon as they are registered.
Notification to the supplier
Suppliers are notified via email each time they receive a purchase order on the portal.
Access to the portal
Your suppliers access the portal with their username and password to view orders, as well as from links included in notifications.
Generation of invoices
Your suppliers self-generate invoices from the received orders, automating the document issuing process.
Invoice approval
Invoices processed on the portal are transferred to the electronic document approval service for validation by the relevant managers.
Integration into accounts payable
Finally, approved invoices are integrated into your ERP system, thus automating accounts payable management.
Automate the reception of all your electronic invoices
Electronic Invoicing between companies will soon be mandatory in Spain.
But it is also a great opportunity.
An opportunity to optimize your management processes. To streamline all your operations and gain competitiveness thanks to the cost reduction that its correct implementation can provide you.
We have experience implementing solutions for the reception of electronic invoices in countries that already have legislation like that of the "Crea y Crece" Law.
Leave us your details.
We will contact you to analyze your needs and define the solution that best suits your company.
One electronic invoicing solution. Multiple benefits
It is possible to manage all your electronic invoicing projects with companies and public administrations in different countries from a single solution. EDICOM's solution adapts to national electronic invoicing legislation and applies technical requirements in each country (formats, electronic signature, validations, storage...).
Frequently Asked Questions about B2B e-invoicing in Spain
EDICOM is in continuous contact with the Ministry of Economic Affairs and Digital Transformation for the development of the project promoted by the "Create and Grow" Law that regulates the issuance and receipt of electronic invoices between companies and self-employed professionals in Spain.
Here, we help you answer some of the most common questions.
When will the technical regulation of B2B e-invoicing in Spain be approved?
The regulation establishes a period of 6 months from the publication of the law to determine the technical requirements. It is expected to be approved in June/July but it depends on the Ministry of Economic Affairs and Digital Transformation.
What formats will be accepted for issuing electronic invoices?
Until the technical regulation is published, we will not know definitively which formats will be accepted. It is mentioned that the most used formats such as EDIFACT or FACTURAE will be maintained, but nothing has been defined yet.
Will B2B e-invoicing affect SII or Ticket BAI?
No. They are different processes and companies must comply with the different regulations that affect them.
When will B2B e-invoicing between companies be mandatory?
In 2024 and 2025, B2B e-invoicing in Spain will be mandatory depending on the implementation deadlines established according to the invoicing volume of companies set out in the "Create and Grow" Law.
What are the expected implementation deadlines?
For companies whose annual turnover exceeds 8 million euros, the implementation period is 1 year after approval of the technical regulation. For companies with a turnover of less than 8 million euros, the implementation period is extended to 2 years after the approval of the technical regulation.
Will the electronic invoice be for national, intracommunity and/or extracommunity clients?
No. It is only necessary to issue electronic invoices to a customer or supplier that is established in Spain or operates in Spain under the VAT registration.
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