Manage Electronic Document Signing Securely and with Legal Validity
Digitize any document approval workflow with electronic signatures. Decide who signs, when, and how. Solution compatible with all types of electronic signatures, backed by the Trusted Service Provider, EDICOM.
Manage Electronic Document Signing Securely and with Legal Validity
EDICOMSignADoc: Electronic Signature with Total Control over Your Documents
Design approval flows with electronic signatures tailored to your company's processes.
Digitize your document approval processes with a secure, legal, and fully integrated solution. With EDICOMSignADoc, you can define multi-step workflows, set specific conditions, and apply different types of electronic signatures, depending on the type of document or level of risk.
Legally valid electronic signature
Apply different types of electronic signatures depending on the level of security required for each document. EDICOMSignADoc is integrated with EDICOM's Trust Services.
Customized electronic signature workflows
Define the steps, participants, and conditions for each signature flow. Configure everything from individual approvals to complex processes with joint or joint and several signatures, depending on your company's needs.
Direct integration with your systems
Integrate EDICOMSignADoc with your management solutions (ERP, CRM, DMS) and work without leaving your usual environments. Our technical team adapts the implementation to ensure a secure and seamless experience.
Configure Electronic Signatures and Authentication Methods with the Level of Security You Need
Sign documents instantly. Fast, simple, intuitive.
EDICOMSignADoc adapts to the criticality of each approval flow. From low-risk internal documents to critical contracts with third parties, you can apply the exact level of security that your processes require. As a Trusted Service Provider, EDICOM guarantees the legal validity of each signature, combining different types of electronic signatures and secure authentication methods.
Simple electronic signature: Applied using non-qualified electronic certificates. Guarantees the integrity of the document and the confidentiality of the transaction. Recommended for internal validations with low legal impact.
Advanced electronic signature: Uses qualified certificates to authenticate the signer. Ensures identity, integrity, and confidentiality. Suitable for signing commercial agreements or legal documents with third parties.
Qualified electronic signature: Performed with qualified certificates and secure signature creation devices. Guarantees integrity, authenticity, confidentiality, and non-repudiation. It is the highest level of legal security.
Two-Factor Authentication
EDICOMSignADoc allows you to incorporate authentication methods such as OTP or sending codes via SMS to reinforce access and signature security. This additional layer is especially useful in approval flows where user identity must be verified before validating the document.
- OTP (One-Time Password): Temporary code generated by apps such as Google Authenticator.
- SMS: Verification code sent to the signer's mobile phone.
Design Fully Customized Electronic Signature Flows
Create simple or complex processes without losing control.
EDICOMSignADoc allows you to design workflows tailored to your company's reality, from simple individual approval processes to complex schemes with multiple steps, conditions, and security levels. All from a centralized, secure, and fully integrated environment.
Configure senders and define steps
Select the users who can initiate an approval flow. Establish the necessary steps, assigning responsible parties, authentication levels, and the type of signature required for each one.
Choose the type of electronic signature for each step
Adapt the type of signature to your business logic by choosing between joint signature, where all signatories must sign for the flow to advance, or joint and several signature, where a certain number of signatories must validate the document for the process to continue.
Apply conditional rules
Customize flows with specific conditions. For example, activate an additional signature if the contract amount exceeds a certain threshold or if the document is addressed to a specific department.
Rely on EDICOM’s expertise and knowledge for your global EDI and e-invoicing projects.
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Countries with active projects
Clients worldwide
Transactions managed through the EDICOM communications network
Direct Integration with Your Management Systems
Sign documents without leaving your ERP, CRM, or document management system.
With EDICOMSignADoc, you can manage approval flows directly from your ERP, CRM, or document management system without leaving your usual systems. The solution adapts to any technological environment, ensuring secure, stable, and uninterrupted integration.
Our team of consultants takes care of the entire process, integrating the solution in a customized way according to your infrastructure. We ensure total interoperability so that your electronic signature processes work with agility and continuity, regardless of the technical complexity of your systems.
ERPs: SAP, Microsoft Dynamics, Oracle, Sage, Infor, Netsuite, JD Edwards, Epicor...
CRMs: Salesforce, HubSpot, Zoho CRM, Microsoft Dynamics 365 Sales, Oracle CX, SAP Sales Cloud...
Document managers: SharePoint, OpenText, Alfresco, ServiceNow, DocuWare, IBM FileNet...
HR: Workday, SuccessFactors, Talentia, Oracle HCM, Cornerstone, SAGE HR, BambooHR, Cegid Talentsoft...
Legally Valid Electronic Evidence Generated by the Trusted Service Provider EDICOM
Every time a document is sent, viewed, approved, or rejected, EDICOM, as a Trusted Service Provider, generates electronic evidence linked to that event. This evidence is recorded with an electronic time stamp and digitally signed, guaranteeing its integrity, authenticity, and traceability.
All evidence generated throughout the approval flow is grouped into an evidence report signed by EDICOM, which can be presented as legal proof in the event of audits, requests, or litigation. This report provides complete visibility into what has happened to each document, giving the issuer total control over the process.
Probative value
The evidence report constitutes valid electronic evidence before third parties, reinforced with a signature and time stamp issued by an accredited Trusted Service Provider.
Complete traceability
Each event is recorded sequentially and in detail, allowing the complete history of actions on the document to be accurately reconstructed.
Certified trust
The evidence is signed and sealed by EDICOM, an entity recognized as a Trusted Service Provider, in accordance with the European eIDAS regulation and other international regulations.
Total Control over the Status of Your Documents
EDICOMSignADoc incorporates an advanced management environment that allows you to monitor each document throughout the approval cycle. Check in real time whether a document has been opened, signed, rejected, or is still pending action by a user. Set time limits, activate automatic reminders, cancel active flows, or force resending when necessary.
Real-time tracking
Immediately view the status of all your documents: who has received them, whether they have been opened, signed, or rejected. Act instantly on any incident in the process.
Traceability with probative value
Every action taken is recorded in an evidence report generated by EDICOM as a Trusted Service Provider. This document supports the legal validity of the entire flow.
Certified security
EDICOMSignADoc is backed by an infrastructure that complies with international standards such as ISO 27001, ISAE 3402, and TIER II, ensuring the integrity and protection of information.
Enhanced authentication
It incorporates double authentication systems such as OTP or SMS to ensure that only authorized users can access, view, or sign documents.
Advanced user management
Define specific roles such as issuer, supervisor, or administrator. Control which users have permissions to send, approve, or manage flows according to your internal policies.
Deadline and expiration control
Set deadlines for signing, activate automatic alerts, and easily detect which documents have exceeded their approval deadline so you can make timely decisions.
Use Cases by Department
Apply traceable and secure electronic signatures in all areas.
EDICOMSignADoc fits seamlessly into any functional area of your organization, enabling the automated signing and approval of internal documents or documents with third parties, fully digital and legally compliant.
Sales Department
Sales contracts
Commercial proposals
Non-disclosure agreements (NDAs)
Commercial terms and price lists
Purchasing Department
Purchase orders
Supplier contracts
RFP, RFQ, RFI validation
SLA approval
Human Resources Department
Employment contracts
Confidentiality agreements
Internal policies and regulations
Payroll delivery
Finance Department
Invoice validation
Audit reports
Asset transfers
Financing requests
Legal Department
Corporate contracts
Trademark and patent registration
Internal regulations
Transfer of powers and legal representation
Marketing Department
Transfer of image rights
Approval of campaigns and materials
Service provision contracts
Frequently Asked Questions about EDICOMSignADoc
Does a document approved or signed with EDICOMSignADoc have probative value?
Yes. Every action taken on the document is recorded in an evidence report signed by EDICOM as a Trusted Service Provider. In addition, you can store documents and evidence in a long-term electronic storage service if you need extended custody.
What is the evidence report?
It is a report that compiles, in chronological order, all actions performed on a document (sending, opening, signing, rejecting, etc.). Each event is protected with an electronic time stamp issued by the EDICOM PSC, and the report is signed to guarantee its integrity.
Is the evidence report legally valid?
Yes. It includes time stamps and the signature of the EDICOM Trusted Service Provider, which allows the entire life cycle of the document to be accredited as evidence in audits or litigation.
Is the EDICOMSignADoc electronic signature valid in the event of requests or litigation?
Yes. The electronic signatures generated by the solution are admissible as evidence and their legal validity cannot be rejected on the grounds that they are electronic.
What types of electronic signatures does EDICOMSignADoc support?
It supports simple, advanced, and qualified signatures, with non-qualified or qualified certificates and, where applicable, secure signature devices. We configure the appropriate security level for your case.
Can EDICOM issue certificates for signing with EDICOMSignADoc?
Yes. EDICOM is a Certification Authority in several jurisdictions and can issue the necessary certificates according to project requirements.
When are electronic signatures applied in a workflow?
They are applied when a recipient signs or approves the document, depending on your configuration. The evidence report is also signed at the end of the process.
Can I design flows with different characteristics depending on the type of document?
Yes. You can create simple or multi-level flows, with conditional rules, different signatories, enhanced authentication, and specific requirements for each step.
Who can I send documents to for signing or approval?
Any internal or external recipient. You just need to provide their email address so they can receive secure access to the document.
Is EDICOMSignADoc secure and reliable?
Yes. The solution operates on a regularly audited infrastructure, with security controls, continuity, and high availability.
What certifications does EDICOM have?
Among others, ISO 27001 (information security), ISO 20000 (IT service management), ISAE 3402 (process controls), and TIER II (high availability).
Does EDICOMSignADoc integrate with proprietary or legacy systems?
Yes. It is compatible with market applications and internal developments, both in the cloud and on-premise. We adapt the integration to your environment.
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