Web portal for document publication
Business@Mail is an international and scalable solution fully integrated into your management system (ERP) or any other platform, allowing you to securely send electronic documents (invoices, purchase orders, payroll, etc.) to customers, suppliers, or other business partners anywhere in the world.
Send electronic documents to 100% of your partners
Integrate Business@Mail into your management systems to automate all document delivery processes (invoices, purchase orders, payroll, etc.), completely eliminating analog document exchange. It doesn't matter whether your trading partners have an EDI solution or not.
With Business@Mail, you can reach 100% of your customers and suppliers with unified electronic processes. Stop printing documents or sending PDFs by email—reduce costs and response times by delivering your documents as soon as they are generated in your systems.
Business@Mail provides delivery and status control guarantees that conventional e-mail delivery does not offer.
How does Business@Mail work for sending electronic documents?
Optimize your electronic document delivery operations with an end-to-end automated process:
ERP Integration
The EDICOM platform is integrated into the management system (ERP) to extract the necessary data from each transaction. Business@Mail connects with any management software thanks to EDICOM's powerful data integration platform, so no changes are required in your applications.
Issuance of documents
The extracted data is automatically converted into the structured format required in each case (XML, EDIFACT, X12, UBL, etc.), ready to be sent. Business@Mail supports multiple standards and formats, ensuring compatibility with any EDI solution or receiving system.
Electronic Signature
In the case of invoices or other documents that require it, the solution applies a qualified electronic signature to each document through EDICOM trust services. This ensures documents are legally valid, and comply with the regulations in force in each market regarding digital signatures.
Sending documents
EDICOM identifies the recipient of each document and publishes it on the Business@Mail web portal in its original electronic format. In the case of invoices, a visual representation in PDF is also automatically included for easy viewing by the recipient.
Notification and download of documents
Business@Mail sends an e-mail notification to the recipient informing them when new documents are available in the secure portal. The recipient clicks the provided link to access a protected web environment to easily consult and/or download their documents, without the need for any additional tools.
ACK management
The platform monitors the traceability of delivery by generating acknowledgments of receipt. At any time the sender can check the exact status of each document (unread, read, downloaded, etc.), enabling immediate management of any incident.
Exhaustive monitoring of when your partners consult your documents
This comprehensive traceability allows you to proactively manage your invoices based on the acknowledgments generated by Business@Mail regarding your inquiry. If an invoice has not been reviewed by the customer within a certain period of time, you can detect this and send automatic reminders to shorten collection times.
Some of the acknowledgments of receipt and events monitored by Business@Mail include:
Confirmation of publication and delivery.
Consultation, download or printing.
Documents not viewed.
Reminders sent.
Rely on EDICOM’s expertise and knowledge for your global EDI and e-invoicing projects.
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Countries with active projects
Clients worldwide
Transactions managed through the EDICOM communications network
Advantages of Business@Mail for e-invoice issuers
Adopting Business@Mail offers numerous operational benefits for your issuing company, optimizing processes and reducing costs in terms of document management:
Optimizes administrative operations
Automates the sending process, eliminating repetitive tasks. Fewer manual errors and elimination of paper use, contributing to efficiency and sustainability.
Delivery is immediate and secure
Your documents reach their recipients in a matter of seconds, through completely secure and confidential channels thanks to EDICOM's private EDICOMNet network. Business@Mail guarantees instant delivery in a monitored and protected environment.
Provides full document traceability
The system records whether the document has arrived at its destination, whether the recipient has been notified, and whether the recipient has viewed or downloaded the document. This complete visibility avoids uncertainties and allows quick action to be taken in the event of any incident.
Integrates with all management systems
The solution connects with any ERP, CRM, or other internal systems, so documents can be issued and sent without changing the usual operations. Business@Mail works as a natural extension of your processes, regardless of the applications you use.
Easily add new recipients
Starting to send documents to a new business partner is as simple as adding them as a recipient in Business@Mail. No additional development is required. Even if your new partner does not have EDI, they can receive your documents via Business@Mail by simply providing their email address.
More secure delivery of your electronic documents
Business@Mail is much more secure than email for sending documents to recipients without an EDI solution. The information is encrypted and travels through private channels, avoiding risks of impersonation or loss of information, and complying with security policies.
Benefits for your customers and suppliers with Business@Mail
Receiving documents through the platform also offers tangible benefits for your company.
100% free service for the recipient
Partners who sign up to receive these documents do not have to invest anything in the solution, so they typically consent to being part of the system.
Secure document storage
Possible integration with your systems
On the recipient's side, it is also possible to integrate the documents into their management system, whether they are PDFs generated by the sender or by the EDICOM solution.
Business@Mail Solutions
Business@Mail is designed to send any type of document to all your business partners, whether they are companies or individuals.
In addition, EDICOM has developed some specific platform adaptations for key sectors or specific functionalities:
Business@Mail
Solution for sending any document to any recipient without EDI solution. Business@Mail.
Business@Mail Pharma
Business document interchange solution focused on the pharmaceutical sector.
Business@Mail Payroll
Solution for sending payrolls to employees through a private portal and acceptance or signature.
Business@Mail Pharma: Solution for the pharmaceutical sector
Business@Mail Pharma is a specific solution for the pharmaceutical sector that enables comprehensive management of documents sent to pharmacies and laboratories.
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Order confirmations
Delivery notes
Electronic invoices
Monthly billing reports
SEPA mandates
Maturity and payment schedule
How does Business@Mail Pharma work?
It simplifies the exchange of electronic documents with pharmacies.
Order Intake
The sales force takes orders at the pharmacies and purchase orders are recorded in the supplier's information systems.
Document generation
Integration with supplier information systems to extract order data in the first instance, and other related documents such as shipping notices, invoices, monthly invoicing reports, SEPA mandates, or commercial terms and conditions.
Publication of documents
The solution transforms the extracted data into commercial documents as agreed with the pharmacies for publication on the Business@Mail Pharma portal.
Notification to the recipient
Pharmacies automatically receive an email notification informing them when they have unread pending documents.
Portal access
Recipients can access the portal from the notification or directly with their sign-in and consult, print, or download invoices and any other document received.
Comprehensive management
The solution also offers a calendar module to manage payments. Pharmacy managers can consult upcoming payment due dates for their different suppliers by month or by year.
Benefits for pharmaceutical suppliers
Within the process optimization that Business@Mail Pharma entails, the solution has numerous benefits.
Optimization of administrative tasks
Document traceability
Business@Mail Pharma periodically reports confirmations so you know the status of published documents at all times.
Support for pharmacies via EDICOM
Pharmacies have an EDICOM-provided support service in charge of resolving queries and incidents.
Full integration with other applications
Document issuance and delivery can be done in an integrated way that does not change the usual operations in the slightest. Business@Mail Pharma integrates with any management system on the market.
Allows you to add new recipients easily
More secure delivery of your electronic documents
Business@Mail Pharma is much more secure than email for sending delivery notes, order confirmations, invoices, or any other document to recipients without an EDI solution.
Benefits for pharmacies
Receiving documents through the platform also offers tangible benefits for your company.
Simplified management
All supplier documents in a single portal.
Utmost availability
Electronic archiving
Legal and secure storage of commercial documents.
Business@Mail Payrolls: Portal for payroll delivery and acceptance
Specific interface for electronic consultation and signature of payrolls by the employees of any company.
Business@Mail Payrolls can be integrated via connector or API with any Human Resources management system to complete the payroll issuance and validation service.
This tool has different versions for either computer or smartphone to automate both the sending of all payrolls at the time they are issued, as well as generating receipts with electronic signature by employees.
Optimization for finance and human resources departments
At the operational and administrative level, using data integration to send documents and to receive acceptance and signatures from employees is a major management improvement, and in many countries a legal obligation.
Adaptability to companies of any size
The solution is fully adaptable to both large companies and SMEs. In addition, the scalability of EDICOM's technological infrastructure can align with the growth and changes required by each company.
Smartphone application available
Employees can use their cell phones to consult and sign their paychecks in just seconds thanks to the smartphone version of the application.
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