Client Web Portal
Automate document issuance for all your clients, both B2B and B2C. Simplify the management and mass sending of invoices for clients without a data integration solution.
Customized Communication Flows
Establish personalized communication flows with your clients for sending and receiving business documents.
Legal Compliance with Electronic Invoicing Regulations
The solution adapts to the legal requirements of any electronic invoicing legislation, applying the necessary technical specifications for each country you operate in.
Scalable and Quick Implementation Projects
Easily and swiftly incorporate new clients and electronic documents.
Send Documents to 100% of your Clients in an Integrated and Automated Way
The EDICOM client portal streamlines the integration of B2B clients without an EDI solution, as well as end clients and consumers in a B2C context.
B2B Exchange of Purchase Orders, Invoices, and More
Offer your B2B clients a portal to issue purchase orders, receive invoices, and manage other documents, seamlessly integrating all these transactions into your management systems.
Automatic Invoice Sending for Clients Without EDI
Send invoices in bulk to any company, regardless of their technological capabilities. Eliminate the hassle of printing and mailing physical invoices, saving you valuable time and effort.
How Does the Client Web Portal Work?
Types of Communication Flows in Transactions
The client web portal allows you to set up bidirectional and unidirectional communication flows tailored to your needs. This makes it easy to send key transactions like invoices and more complex documents such as purchase orders and other records.
Unidirectional Web Portal
Identifying "Non-EDI" Clients
The supplier identifies non-EDI clients in their ERP system that they want to integrate through the portal.
Message Integration
Invoices generated from the ERP (or any document intended for the client) are published on the portal.
Document Delivery
The EDI portal recognizes the invoice recipient and sends an email notification with a link to the invoice.
Client Access
The client accesses the portal to view, download, or print their invoices.
Bidirectional Web Portal
Publishing Key Data
The supplier uses EDI messaging services to publish the product and price catalogue typically sold to each client, usually through a PRICAT message.
Issuing Purchase Orders
Each client has a personalized environment in the portal.
Upon accessing the portal, the client can view the products they typically buy from the supplier.
Integrating Purchase Orders
Orders placed through the portal are integrated into the supplier's ERP system, ready for processing and delivery to the client.
Issuing and Sending Invoices
After processing the order and generating the associated invoice in the supplier's ERP system, the invoice is published in the client's portal environment, notifying them when it is available for viewing or download.
Automate the Sending of All Your Invoices
Rely on EDICOM to implement a client web portal that streamlines the delivery of your business documents. We are specialists in data integration and electronic invoicing, with active projects in over 78 countries.
We will contact you to analyze your needs and define the solution that best suits your company.
Want to Learn More About the Client Web Portal?
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For more information about any of our solutions, simply provide your details, and our experts will contact you promptly, with no obligation. With EDICOM, you’ll find the perfect solution for your company. We look forward to speaking with you.
Business@Mail: The Solution for Sending All Your Invoices Electronically
With this solution, you can send 100% of your invoices electronically, seamlessly and in bulk, directly from your management systems, even to clients without an EDI solution. This tool is designed to automate the delivery of any document, especially invoices, and complies with electronic invoicing requirements in every region. Additionally, it ensures high security in transactions thanks to EDICOM’s robust infrastructure.
ERP Integration
EDICOM’s platform integrates with your management system to extract the necessary data to generate any electronic document.
Document Creation
After extracting the necessary data from your system, the platform converts it to the required standard (XML, EDIFACT, X12, etc.) for transmission.
Electronic Signature
The solution incorporates certification services like electronic signatures for invoices to ensure the integrity and authenticity of each document.
Document Sending
EDICOM identifies the recipient of each document and publishes it in the Business@Mail portal in its electronic format. Invoices also include a PDF visual representation.
Notification and Document Access
Business@Mail sends an email to notify recipients that their documents are available on the portal. Recipients can then access a secure web environment via a link in the email to view or download their documents.
Acknowledgement Management
Business@Mail allows you to monitor the complete traceability of all your shipments through acknowledgement receipts, enabling you to know the status of your documents at any time.
Benefits of the Client Web Portal
Frequently Asked Questions About the Client Web Portal
This solution allows you to extend the benefits of EDI technology to lower-volume clients, simplifying the exchange of documents without requiring them to adopt EDI systems.
What costs do clients incur when using the portal to receive documents such as invoices?
The client portal is a web-based EDI solution funded by the promoting company. Clients using the portal to receive documents will not incur any costs, either for implementation or usage.
Is the portal secure for the sponsoring company and its clients?
Yes, the portal ensures high security in transactions. All communication flows and integration processes are conducted through private electronic data interchange networks and secure protocols tailored to the nature of these transactions.
What types of companies typically integrate with the sponsoring company through the client portal?
Typically, companies within the sponsor's supply chain that lack an integrated billing solution integrate through the portal. These are usually small—to medium-sized businesses, but the portal can also be extended to service providers and creditors with a low volume of exchanges.
Besides invoices, what other documents can be sent to clients through the portal?
The portal is designed to exchange documents such as invoices and purchase orders. However, it can also handle more complex workflows if required by the project, such as stock notifications, logistical data, and goods receipt notices.
Besides purchase orders, what other documents can clients send to the company through the portal?
Depending on the transaction needs, clients can send purchase orders as well as other important documents like withholding certificates, payment notifications, and dispatch notices.
Is it possible to configure different document flows for different clients?
Yes, the portal allows you to categorize clients according to their characteristics and establish different document flows tailored to the specifics of each business relationship. This facilitates the issuance and handling of documents based on the type of client.
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