Web EDI Solutions are designed to exchange a small number of EDI messages through specific web forms.
- Learning Center
- What is EDI?
- What is an electronic invoice?
- What is an electronic tax declaration?
- What is GS1?
- What is the eIDAS Regulation?
- What is Peppol?
- What is an Electronic Signature?
In terms of cost and speed of implementation, non-integrated solutions are the best alternative for getting started in EDI communications when there is not an excessive volume of documents to be exchanged.
These solutions provide the user with a web environment to fully manage all the electronic messages exchanged with their business partners.
The construction of the various EDI messages is based on online forms that allow them to be composed quickly and intuitively. In this way, the data that form documents such as invoices or shipping notifications are entered manually. The EDI software then translates them into the standard expected by the recipient. It also processes them through the required communication protocol to ensure that they reach the recipient as expected.
Such solutions can, in practice, be complete EDI tools with which to manage any transaction. However, because they are non-integrated solutions, they are not recommended for EDI projects involving high document volumes or multiple business partners. For these cases, it would be more advisable to consider an integrated solution adapted to the characteristics and volume of the messages to be exchanged.
When is it advisable to use a Web EDI Solution?
Few EDI Documents
These are tools designed to exchange a limited volume of EDI messages. Remember that an invoice or a shipping notification must have been previously generated in your management system and then replicated in the web form to reach your client correctly. Therefore, if you have to exchange a high volume of documents, you should consider the option of an automatic solution integrated with your ERP.
Few EDI Business Partners
If you do not have many EDI business partners, and provided that the volume of documents to be exchanged is limited, such a solution can be useful for your company.
Low Complexity EDI Messages
Purchase orders, invoices, or shipping notifications should be easily recorded in the ERP for incoming messages and in the web solution for documents to be sent to your EDI business partners.
What features should a Web EDI Solution have?
It must be able to manage EDI documents in multiple standards such as EDIFACT or X12.
It must have the appropriate tools to monitor and correct incidents or errors in the messages managed through them.
It must have the required validation mechanisms to guarantee that the registered messages have the minimum data that the EDI message must contain, according to the rules of mandatory fields required in the different standards.
The information recorded must be expressed in the units of measurement and with the limitations required according to the nature of each document.
Business Rules Validation
Each business partner you send an EDI message to will impose a series of specific controls such as recording line-level discounts, verifying that the purchase order number is identified, etc. Your Web EDI solution must consider the EDI guidelines defined by your clients to ensure the generation of compliant transactions.
It must allow the automatic generation of almost all documents, such as invoices from transactions received as purchase orders. In this way, they will contribute to an agile issuance of documents without errors and be duly traceable to the transaction originating the business relationship.