NHS e-Procurement Strategy: GDSN and PEPPOL compliance

Integrate your communications with the National Health Service (NHS) and connect now with more than 250 buying entities.

Certified GDSN Data Pool to connect with the NHS

Sync your products seamlessly with the National Health Service via GDSN.

PEPPOL Access Point for hospitals and suppliers

Full interoperability and connectivity with more than 250 hospitals and NHS partners.

Solutions for trusts and suppliers

Discover our speciliased healthcare solutions. Simplify processes and reduce costs in the supply chain workflow.

GDSN and PEPPOL Compliance services for hospitals and suppliers from one single platform

The strategy requires the adoption of common standards worldwide that will ensure interoperability between hospitals and NHS suppliers and facilitate data exchange between their systems.

GDSN Data Pool

GDSN for data synchronisation

EDICOM provides compliant services for the data synchronization. We have a GS1 certified Data Pool, able to operate in the Global Data Synchronization Network (GDSN). We export product data from your article master record and upload it to the NHS GS1 repository. Our electronic catalogue, EDICOMData, ensures full traceability throughout the supply process.

PEPPOL Access Point

Certified PEPPOL Access Point

EDICOM is accredited as PEPPOL Access Point, which allows us to link up with the PEPPOL network.Through it, private companies and governments all over Europe, can exchange all kinds of e-documents. This platform achieves secure and direct exchange of transactions, centralizing communications with multiple partners from a unique data sending and reception point.

Customized integration

Customized integration

EDICOM Platform integrates with your ERP to automate issuance of all the documents required in the NHS process, including the ASN Dispatch Advice message and the logistic labels SSCC. The Serial Shipping Container Code is attached to each pallet and box in order to identify the items in each package.

NHS e-Procurement Strategy: Interoperable and scalable solution

As a major global EDI service provider, EDICOM offers NHS trusts and suppliers 100% EDI-compliant solutions, ready to connect by using our GDSN Data Pool and PEPPOL messaging standards.

 

Interoperability is a must

Interoperability is a must

Our interoperable and transparent solution allows you to stand out in a globally competitive ecosystem thanks to our GDSN and PEPPOL solutions that simplify connectivity with suppliers and other partners worldwide.

Full ERP integration

Full ERP integration

Our international Public Administrations HUB guarantees connectivity with any agency and is able to extract the information transparently and forward it in the format and conditions required. No internal changes are required.

Strategic partner

Strategic partner

We provide an integral, flexible and scalable solution to reach to other regions and projects worldwide now and in the future. The EDI platform can be easily expanded to your future projects either in a national or international scope.

Achieve GDSN compliance with our Data Pool

EDICOMData is the electronic catalogue developed by EDICOM to sync product data between NHS suppliers, distributors, and retailers. Through our data pool, you can comply with NHS requirements and boost the efficiency of your article master updates.

1

Certified solution

GDSN Data Pool approved by GS1, accrediting us as a catalogue ready to connect with any of the others forming part of the GDSN network.

2

Data validation

Outsourcing service for data validation according to the GS1 quality framework and NHS requirements.

3

Data mapping

Automatic data transformation into the standard required by GS1 to operate in the GDSN Network.

4

Data integration

B2B data integration with the customer's information management system or directly to the Product Master system.

GS1 Master Data Management strategy

The NHS e-Procurement strategy leverages GS1 standards and GDSN network connectivity to create a single repository which identifies products from all its suppliers and can be synchronised automatically. This way, manufacturers and suppliers can upload the data from their master product file through a GS1 Certified Data Pool.

The aim of the GS1 Master Data Management strategy is to identify all those products in a single repository, synchronized automatically and permanently with the suppliers.

 

Steps to achieve GS1 compliance

1

Product identification

Allocating a GTIN (GS1 product identifier) to products at each packaging hierarchy level.

2

Company identification

Allocating a GLN (Global Location Number) for each location in the company's organisational structure.

3

Data generation

Prepare your inhouse system to generate data according to the GS1 standards.

4

GDSN Connectivity

Upload product data via a GDSN Certified Data Pool. The use of an e-catalogue enables automatic synchronisation of product data with the network.

White Paper on the NHS e-Procurement Strategy

This guide covers the most important technical and legal aspects of the new NHS e-Procurement system, and the phases to be undertaken for optimum implementation. Rollout of the new system has already begun. Are you ready for the technological leap? We are.

Achieve NHS PEPPOL compliance and full interoperability with NHS partners

In 2015, the OpenPEPPOL Association certified EDICOM as an Access Point Provider. EDICOM was also granted an SMP certificate by the OpenPEPPOL Association to run its own Service Metadata Publisher. Our certified PEPPOL AP makes it possible for both suppliers and hospitals to work in an automated, integrated way, as they both need Access Points to connect with the NHS.

Achieve connectivity with more than 250 hospitals by using our PEPPOL Network. Through the platform, private companies and governments of countries across Europe can exchange e-Documents of any kind: invoices, purchase orders, dispatch advices, delivery notes, price catalogues, etc.

EDICOM PEPPOL Access Point

EDICOM NHS Peppol Access Point

Why EDICOM PEPPOL Access Point?

Accreditation as an access point allows EDICOM to connect to the PEPPOL e-Procurement platform and the rest of the network access points. Through the platform, private companies and governments of countries across Europe can exchange e-documents of any kind: invoices, purchase orders, delivery notes, price catalogues, etc. These business processes are carried out in a standardised and interoperable manner. Beyond this certification, in January 2017 EDICOM became part of the British Crown Commercial Service (CCS) RM3784 agreement, which brings together certain certified APs in a list from which British public bodies can choose their previously authorised APs.

NHS Compliance solutions for trusts and suppliers

Automate the sending and receipt of all your business transactions through the most comprehensive platform.

Implement an e-Catalog integrated with your ERP

NHS suppliers must synchronise their product databases with the ones managed by the different trusts to whom they supply their goods. To do so they have to publish logistics information on their products in a GDSN e-Catalog in accordance with the standards defined by GS1 International.

EDICOMDataCatalog is the EDICOM GDSN catalogue which makes it possible to not just synchronise the information required by the NHS but share additional data on the different products in accordance with each trust's particular requirements.

Connectivity with the entire PEPPOL Network

Achieve connectivity with more than 250 hospitals by using our PEPPOL Network. Through the platform, private companies and governments of countries across the world can exchange e-Documents of any kind.

With a PEPPOL Access Point you can connect not just with your NHS partners. A PEPPOL AP provides the opportunity to connect with any other trading partner who works with has an Access Point.

Long-Term document e-Archiving

Business operations work with evidence documenting the contractual relationship between suppliers and customers. The importance of this evidence led us to develop a long-term archiving solution to preserve purchase orders, despatch advice messages and related invoices in any transaction with the NHS.

The solution is EDICOMLTA (EDICOM Long Term Archiving), which acts as a certified e-Archiving service in accordance with the European eIDAS Regulation 910/2014 with the guarantee of EDICOM as a Qualified Trust Service provider.

Send purchase orders and receive invoices/despatch advice messages

Internal hospital management systems should have an EDI solution to automatically send purchase orders to all their stakeholders. Previously, to compose the purchase order, the system will request product information from the electronic catalogue network. 

Efficiency in electronic document sending is supplemented with the automatic and integrated reception of incoming documents such as invoices and despatch advice messages.

Frequently Asked Questions about NHS e-Procurement System

The NHS e-Procurement Strategy regulates the use of mandatory e-Procurement processes for NHS trusts and all their suppliers. Through this initiative, suppliers and hospitals can exchange business, logistics and tax information from their internal information systems.

Do you have questions about your specific e-Procurement project?

Medical devices suppliers: Adoption calendar is almost finished, next steps being the sending of invoices that carry GS1, GTIN and GLN data to NHS PEPPOL Access Points.
Medicine suppliers: Next deadline is September 30, 2019. Packaging label for all orderable units above patient pack level to carry aGS1 data carrier.
Purchase to pay process: Next deadline is September 30, 2019. Receive orders from NHS PEPPOL Access Points including, where available, GS1 GTIN and GLN data.

All hospitals, health centers and trusts belonging to the National Health Service. All suppliers and manufacturers providing the National Health Service with goods and services.

Electronic ordering or e-procurement is the managing of relations with suppliers and purchase of goods and services through the use of electronic data transfer systems. The widespread use of this type of technology, known as EDI (Electronic Data Interchange), lets you automate the exchanging of business and logistic documents between partners throughout the supply chain, improving the distribution of goods and cutting costs.

A provider approved by the PEPPOL organization to supply connectivity services through its communication infrastructure.

Access Point providers typically connect to their customers through their existing networks and use the PEPPOL Access Point to exchange documents with other access point providers. So, the PEPPOL Transport Infrastructure can be considered as providing a ‘gateway’ o ‘bridge’ between specific e-procurement communities or service platforms. We call this federated network of access points connected to each other using a common set of standards the PEPPOL community.

The NHS e-procurement system uses this PEPPOL Network to set up a point-to- point connection with the EDI solutions of the partners, and it is necessary to use communication services that only an accredited Access Point can provide.

It is not a mandatory requirement to start up your NHS e-procurement solution and connect with your partners in the NHS supply chain, whether public or private. Nevertheless, it is highly recommendable due to the technological challenge involved in approaching all the project component phases with assurances.

Implementing a solution aligned with the needs of the NHS e-procurement platform requires a high capacity and technological expertise in different EDI standards and communication protocols.

This aspect, along with the need for different official certificates to operate in network such as GDSN (Global Data Synchronization Network) or PEPPOL (Pan-European Public Procurement Online), greatly complicates the options for developing a 100% operational platform internally for NHS trusts, hospitals and health centers alike.

The health sector encompasses a large number of international companies accustomed to EDI in their normal business relations. It may be the case that you already have an EDI solution for the transfer of B2B data with your partners. In this sense, you already have part of the work done, especially if you work with an EDI integrated solution that connects your internal management system with the solution. However, the NHS e-procurement initiative calls for the use of specific messaging and communication protocols.

To this end, you will need to prepare your internal system to generate the new XML messages and forward them to the recipient partner through the PEPPOL network. Connectivity, for which will need to hire the services of an accredited provider or NHS Access Point.

Additionally, although you have an electronic data interchange solution, you will still need to cover the product data synchronization side through the GDSN network. At this point, you must be able to generate the product files with the fields and structure defined by GS1 and register all this information in a NHS GDSN-certified data pool.

Summing up, you may partially develop the solution, preparing your systems to integrate the messages, but you will always need at least the services of a certified partner to be able to connect with your trading partner through the networks set up in the project.

NHS e-Procurement Strategy benefits

For Trusts

  • Economic savings of 5000 to 8000 pounds per bed

  • More accurate information on use of products

  • Enhanced efficiency and productivity

  • Greater protection against counterfeit products

  • Improved product traceability

For Suppliers

  • Lower costs

  • Process automation and fewer errors

  • Stock reduction

  • Enhanced security

  • Product traceability and messaging

  • Speedier NHS payment receipt

For Patients

  • Minimised supply chain errors

  • Accurate stock monitoring

  • Improved quality data management

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