Electronic Invoicing

Romania: B2B electronic invoicing mandatory as of January 2024

e-Invoicing Romania

B2B e-Invoicing in Romania

The Romanian Ministry of Finance has published a Draft Bill calling for the mandatory issuance and reporting of electronic invoices through the RO e-Factura system as of January 1, 2024, although a grace period of three months (January 1, 2024 - March 31, 2024) has been defined for companies that fail to comply with the regulation.

At the end of the grace period (from April 1, 2024), fines of between RON 5,000 - 10,000 (approx. EUR 1,000 - 2,000) may be applied for large taxpayers and between 500 and 2,500 (EUR 100 - 500) for the rest of the taxpayers that do not comply with their obligation to issue electronic invoices through the RO e-Invoice system.

Romania obtained EC authorization to apply a derogation from Articles 178, 218, and 232 of the VAT Directive 2006/112/EC. The authorization has a term of 3 years (January 2024 - December 2026) or until the EU decides to adopt the ViDA proposal.

Government ordinance 120/2021 establishes the basis and operational framework for the national e-Invoicing system. And government ordinance 130 published on 12/17/2021 already introduced mandatory issuance as of July 2022 for companies whose activity is linked to product categories considered high tax risk (susceptible to tax evasion). These categories are defined in ANAF 12/2022 ordinance published on January 6th, 2022. Fruit and vegetables, alcohol, construction, mineral products, and clothing and footwear, are among the categories of companies considered susceptible to tax evasion.

Webinar e-Invoicing in Romania: RO e-Factura Platform: Check out how the platform works and how we can help you with your electronic invoice project in Romania.

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How does the RO e-Factura platform work?

The RO e-Factura platform has been available since November 2021 for both the exchange of invoices with public administrations (B2G) and between private companies (B2B). Recipients will have 60 days to download their invoices.

Both the issuer and the receiver of the invoices must be registered on the RO e-Factura platform.

Invoices must be generated in a predefined XML format in accordance with the RO_CIUS standard. 

The maximum term for submitting electronic invoices in the RO e-Factura system will be 5 working days from the issuance of the invoice.

After transmitting the invoice electronically the platform will assign an identification number to the invoice. The system will perform several validations on the documents, both syntactic and semantic.

Once validated, the system will generate an automatic response and, if the validation is correct, the signature of the Ministry of Finance will be applied. This guarantees that no changes have been made to the content of the invoice.

Both issuers and recipients must store electronic invoices for at least 10 years.

In the case of companies that must issue mandatory electronic invoices from July 2022, the receivers do not have to be registered. These issuers must make the invoices available to the recipients in accordance with the provisions of Article 319 of Law 227/2015 of the Tax Code. Learn about our Business@Mail solution and optimize your electronic document sending operations.

Solution for sending electronic documents to 100% of your contacts

Business@Mail is a solution developed to automate the sending of all your documents electronically which reduces costs and response times. 

  1. Issuing and sending documents: The sender generates invoices, purchase orders, payroll receipts, etc. from its management systems in the same way as it does with the rest of its trading partners.
  2. Notification to recipients: The company receiving the documents receives an email informing them that they have a new document on the Business@Mail platform along with a link to access it.
  3. Consultation and/or downloading of documents: Recipients access the web environment through the link where they can consult and download the document(s). The sender has complete traceability allowing them to know if the recipient has performed any action on the document.

We provide you with this platform to guarantee the issuance of electronic invoices and their reception by your partners who do not have an integrated solution. Business@Mail has an interface designed to provide an optimal user experience. Both senders and receivers can preview and download documents or perform customized searches and queries.

B2G e-Invoicing in Romania

E-invoicing for B2G transactions will be mandatory in Romania as of July 1, 2022, as published in Law 139/2022 (May 17, 2022). All transactions made with Romanian public bodies will have to issue electronic invoices through the national invoicing system RO e-Factura in UBL 2.1 format.

Our international e-Invoicing platform can adapt your management and accounting systems to the requirements in force in the different countries where you are present. If you need more information about any of our solutions please leave us your contact details and our team will reach out to you as soon as possible with no strings attached.

VAT Reporting via SAF-T in Romania

Since 2022 all Romanian companies and all foreign companies registered in Romania for VAT purposes must report their tax and accounting information in SAF-T format.

Our platform is multi-standard and multi-protocol that adapts to the main ERP systems on the market and simplifies communication processes with tax authorities in multinational environments.

Romania is committed to tax digitalization

Finance Minister Dan Vîlceanu has stated that one of his most important goals is the digital transformation between the private sector and tax administration. 

"Digitalization is as much about technology as it is about people. We expect employees in the public system to make this leap and respond quickly to the current demands of citizens. We aim for a paradigm shift to ensure a proactive approach to the relationship between state institutions and the citizen in the tax sphere. The electronic invoicing system of the Ministry of Finance is the catalyst for the paradigm shift in public administration. Transparency of public money spending and digitalization of the interaction between the private sector and the state are goals we have been pursuing since we took office, and the launch of the system is the proof that we are meeting them," said Finance Minister Dan Vîlceanu.

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