Romania: B2G and B2B e-invoicing with the RO e-Invoice platform
Romania is preparing for a gradual implementation of electronic invoicing through its national platform RO e-Factura.
B2B e-Invoicing in Romania
Government ordinance 120/2021 establishes the basis and operational framework for the national e-Invoicing system. In the case of B2B e-Invoicing, government ordinance 130 published on 12/17/2021 introduces mandatory issuance as of July 2022 for companies whose activity is linked to product categories considered high tax risk (susceptible to tax evasion). These categories are defined in ANAF 12/2022 ordinance published on January 6th, 2022. Fruit and vegetables, alcohol, construction, mineral products, and clothing and footwear, are among the categories of companies considered susceptible to tax evasion.
For the rest of the companies, recently, a representative of the Ministry of Finance announced that, after discussions with the European Commission, the implementation of electronic invoicing between companies will not be done gradually, but will be mandatory for all companies as of 2024, a date yet to be confirmed. Already in February 2022, the Romanian tax authority requested EC authorization to apply a special derogation measure to Directive 2006/112/EC and make it mandatory to issue and send electronic invoices in all B2B transactions. It is expected to arrive in the coming months.
B2G e-Invoicing in Romania
E-invoicing for B2G transactions will be mandatory in Romania as of July 1, 2022, as published in Law 139/2022 (May 17, 2022). All transactions made with Romanian public bodies will have to issue electronic invoices through the national invoicing system RO e-Factura in UBL 2.1 format.
Our international e-Invoicing platform can adapt your management and accounting systems to the requirements in force in the different countries where you are present. If you need more information about any of our solutions please leave us your contact details and our team will reach out to you as soon as possible with no strings attached.
How does the RO e-Invoicing platform work?
The RO e-Invoicing platform has been available since November 2021 for both the exchange of invoices with public administrations (B2G) and between private companies (B2B). The platform is available for sending and downloading invoices. Recipients will have 60 days to download their invoices.
Both the issuer and the receiver of the invoices must be registered on the RO e-Invoicing platform. In the case of companies that must issue mandatory electronic invoices from July 2022, the receivers do not have to be registered. These issuers must make the invoices available to the recipients in accordance with the provisions of Article 319 of Law 227/2015 of the Tax Code. Learn about our Business@Mail solution and optimize your electronic document sending operations.
Invoices must be generated in a predefined XML format in accordance to the RO_CIUS standard.
After transmitting the invoice electronically the platform will assign an identification number to the invoice. The system will perform several validations on the documents, both syntactic and semantic.
Once validated, the system will generate an automatic response and, if the validation is correct, the signature of the Ministry of Finance will be applied. This guarantees that no changes have been made to the content of the invoice.
Both issuers and recipients must store electronic invoices for at least 10 years.
Solution for sending electronic documents to 100% of your contacts
Business@Mail is a solution developed to automate the sending of all your documents electronically which reduces costs and response times.
- Issuing and sending documents: The sender generates invoices, purchase orders, payroll receipts, etc. from its management systems in the same way as it does with the rest of its trading partners.
- Notification to recipients: The company receiving the documents receives an email informing them that they have a new document on the Business@Mail platform along with a link to access it.
- Consultation and/or downloading of documents: Recipients access the web environment through the link where they can consult and download the document(s). The sender has complete traceability allowing them to know if the recipient has performed any action on the document.
We provide you with this platform to guarantee the issuance of electronic invoices and their reception by your partners who do not have an integrated solution. Business@Mail has an interface designed to provide an optimal user experience. Both senders and receivers can preview and download documents or perform customized searches and queries.
VAT Reporting via SAF-T in Romania
Since 2022 all Romanian companies and all foreign companies registered in Romania for VAT purposes must report their tax and accounting information in SAF-T format.
Our platform is multi-standard and multi-protocol that adapts to the main ERP systems on the market and simplifies communication processes with tax authorities in multinational environments.
Romania is committed to tax digitalization
Finance Minister Dan Vîlceanu has stated that one of his most important goals is the digital transformation between the private sector and tax administration.
"Digitalization is as much about technology as it is about people. We expect employees in the public system to make this leap and respond quickly to the current demands of citizens. We aim for a paradigm shift to ensure a proactive approach to the relationship between state institutions and the citizen in the tax sphere. The electronic invoicing system of the Ministry of Finance is the catalyst for the paradigm shift in public administration. Transparency of public money spending and digitalization of the interaction between the private sector and the state are goals we have been pursuing since we took office, and the launch of the system is the proof that we are meeting them," said Finance Minister Dan Vîlceanu.