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Electronic Data Interchange

Frequently Asked Questions

What documents can I exchange via EDI?

Almost all transactions that take place between two parties by conventional means can be made via EDI.

The most commonly exchanged are orders, invoices, shipping notices, invoices, inventory reports, etc..

With whom can I exchange documents via EDI?

The considerable advantages of exchanging data directly between information systems , vis-à-vis traditional paper methods, has made EDI the prevailing reality in many sectors.

This, coupled with the variety of existing structured messages for all kinds of transactions, has extended the use of EDI technologies associated with multiple partners. So much so that today it is common for the electronic exchange of information with distributors, suppliers, logistics, customs, ports and airports, government ...

What sectors exchange EDI documents?

Electronic Data Interchange (EDI) has made large inroads into the Retail sector, being a medium of exchange for commercial transactions widespread among distributors and suppliers. There are many sectors which have progressively developed EDI rollout projects, and is today a reality fully introduced in the world of health, automotive, tourism sector, transport, etc..

What does it take to do EDI?

Standard Language: The electronic information exchange requires a standardized language, shared by sender and receiver to structure the messages. There are different standards such as EDIFACT, X12, XML

EDI Software: Sender and receiver must have an EDI solution with which to build and manage messages, according to the standard which will facilitate the exchanges.

Network communication: EDI exchanges require secure communications systems adapted to the peculiarities of this type of transaction. There are options, although the most widespread are the VAN or Value Added Networks. These private communication networks have high levels of security, as well as control and monitoring to ensure the correct transmission and reception of different messages.

Can I exchange EDI documents with my foreign customers or suppliers?

EDI is based on the exchange of electronic messages with a structure shared by sender and receiver. These data structures are generated from standards such as EDIFACT, X12, XML, or UBL, which are maintained and developed by supranational bodies to ensure their validity and universality. The EDI system ensures a smooth exchange of any commercial paper with their partners regardless of their nationality or sector.

Does Implementing an EDI system, require modifications to my internal computer systems or ERP?

There are solutions available via a web environment that allow for sending and receiving EDI messages. These types of solutions send messages generated by manual data inputs that are entered through simple web forms, so for these applications do not require any modification in the ERP.

For situations where the volume of documents exchanged is high, it is necessary to integrate EDI transactions with the ERP, so that the construction process and registration of documents is automated to achieve full integration with the computer system. In these cases certain adjustments to the systems are required in order to enable the extraction and integration of data that will be sent and / or received.

Do I need my company to allocate resources to manage and maintain the EDI platform?

Depending on the volume of transactions and partners to manage from the EDI platform it be necessary to allocate a certain amount of resources to manage and maintain EDI applications part time or full externalization for large projects.

There are, however, various outsourcing services that will externalize all or part of the management associated with the maintenance of its EDI platform. Thus, through our Outsourcing services, Onboarding, or IPM (Integrated Partner Management) you can delegate to EDICOM all or part of your ongoing services and monitoring.

Should I invest in new servers and databases to host my EDI system?

It is not necessary, since all applications and systems required for setting up an EDI solution, operate as on demand services. Thus, hardware, software and databases are provided by EDICOM, which assumes the installation, monitoring and management of these from the EDICOM B2B Cloud Platform, accessible through Web environments and completely transparent to the user operating as if were in their own company.

Advantages

  • Eliminate the use of paper in your business transactions
  • Improved information processing
  • Reduced administrative and operational costs
  • Reduced response times
  • Increased profitability

News

02/01/2017

EDI Academy – Despatch Advice

We dedicate this new instalment of EDI Academy to the despatch advice message, designated 856 ASN in standard language X12 and one of the most important in business transactions